Faculty members should be aware that FERPA grants students certain privacy rights to their data, so they should get the nominee's permission before mentioning sensitive items like the GPA, course grades, etc. To comply with FERPA, the ACESS Education Committee will delete all nomination data after it has determined the scholarship awardees.
Faculty nominations can be spread across multiple e-mails as long as the Subject Line of each e-mail shows the name of the nominee. Letters of support from multiple faculty members and other items such as relevant newspaper articles can be attached to these e-mails.
The Body of the first e-mail should show the name of the nominee, his/her major, expected graduation date, student ID number, e-mail address, and local phone number.