UNIVERSITY COUNCIL ON TECHNOLOGY BYLAWS

1. Name of organization. University Council on Technology.
   
2. Object and mission of organization. The University Council on Technology serves the university as the primary advisory body in the area of technology for instructional, research, and administrative support services. The primary focus of the council is to recommend programs, policies, and procedures in the technology arena to enhance the academic excellence of the university.
   
3. Reporting Line. The University Council on Technology shall report to the Chief Information Officer.
   
4. Membership.
   1. Members. The University Council on Technology consists of the following members:
      1. Director of Academic Computing (ex-officio).
      2. Associate Dean of Learning Technology Services (ex-officio).
      3. Director of New Media Services (ex-officio).
      4. Executive Director of Information Systems and Telecommunications (ex-officio).
      5. Manager of Network Services (ex-officio).
      6. One (1) collegiate member appointed by the Provost upon the recommendation of their respective dean to represent each of the following:
         1. College of Arts & Science
         2. College of Business Administration
         3. College of Education
         4. College of Fine & Professional Arts
         5. Continuing Studies
         6. Libraries and Media Service
         7. Regional Campuses
         8. Research & Graduate Studies
         9. School of Nursing
         10. School of Technology
         11. Undergraduate Studies 
      7. Five (5) faculty members representing the faculty at large are appointed by the Chair of Faculty Senate upon the recommendation of the Committee on Committees. The number of faculty members should be adjusted to assure equal representation of faculty and administrators.
      8. Two (2) members representing Business and Finance appointed by the Vice President of Business and Finance.
      9. Two (2) members representing Enrollment Management and Student Affairs appointed by the Vice President and Dean of Enrollment Management and Student Affairs.
      10. One (1) member representing University Relations and Development appointed by the Vice President of University Relations and Development.
      11. One (1) member representing Human Resources appointed by the Vice President of Human Resources.
      12. One (1) graduate student representative appointed by the Graduate Student Senate.
      13. One (1) undergraduate student representative appointed by the Undergraduate Student Senate.
   2. Voting Privileges. All non ex-officio members have full voting rights.
   3. Terms. Faculty representatives are chosen by their department or representative group in accordance with customary departmental/group procedures; the term of the council member so chosen shall normally be for three years with reappointment permitted. The term of the graduate and undergraduate student representative shall be one year with reappointment permitted. Terms shall commence the fifteenth of September and rotate to enhance continuity.
5. Officers. The chair and vice-chair of the council shall be elected from the voting members for a one year term not to exceed two consecutive terms. The officers shall be elected at the last meeting of the spring semester to start the following fall term. In the absence of the chair, the vice-chair shall preside. In the absence of both, a presiding officer will be appointed by the chair.
6. Meetings.
   1. Meetings shall be held three times per semester during the academic year. Special meetings may be called at any time by the chair of the council. No regularly scheduled meetings will be held during the summer term.
   2. A quorum is necessary to conduct any council business. A quorum shall consist of more than half the council.
   3. Items of council business and agenda shall be in all members hands in advance of the meeting.
   4. New business of an emergency nature can be brought in front of the council at any meeting if a majority of the members present agree.
   5. Items of business, other than changes in the by-laws, shall be passed if a majority of members present vote favorably.
   6. Minutes of all meetings will be kept and published internally and externally to the council.
7. Committees.
   1. There shall be standing committees on academic computing, administrative computing, learning technology services, networking technologies, and new media services. A slate of membership of each committee shall be prepared by each committee chair and presented to the council chair in the spring for approval for the fall semester. The length of membership shall be one year renewable. The director of Academic Computing and Technology shall be the chair of the academic computing committee. The director of University Information Systems shall be the chair of the administrative computing committee. The director of learning technology services shall be the chair of the learning technology committee. The director of new media services shall be the chair of the new media committee. The manager of network services shall be the chair of the networking technologies committee.
   2. Agenda items shall be directed to them either by the chair of the committee or by the chair of the council. These committees will report to the council, and provide regular updates.
   3. Council members are expected to participate on at least one standing committee; individuals with expertise who are not council members may be appointed or may serve as a resource at the discretion of the standing committee chair.
   4. Ad hoc committees shall be authorized by the council upon need, and the method of appointment of the members shall be specified by the council.
8. Parliamentary Authority.
   1. The parliamentary authority for the University Council on Technology is defined in these bylaws.
   2. For parliamentary procedures not defined in the bylaws, the University Council on Technology shall follow "Robert's Rules of Order."
9. Consideration of changes in the bylaws of the University Council on Technology may be brought before the council at any time on a motion duly made, seconded, and passed by a majority of the council present.
10. The specific proposal to amend the bylaws shall be considered at the next regularly scheduled meeting of the council provided that the motion has been circulated to the membership as required in paragraph (VI)(C) of this rule. A favorable vote by at least a majority of the council present at the meeting is necessary to carry the motion to amend these bylaws. 

Revised September 11, 1998
Revised October 2, 1998 (corrected)

bylaws.uct.wpd

University Council on Technology
Charges for Standing Committees

Charge for Standing Committee on Academic Computing

The Committee on Academic Computing shall work in collaboration with the University community to lead in the development of academic computing technology throughout the campuses of Kent State University. The committee shall:

1. Develop and regularly review a coherent vision for instructional and research computing at the University.
2. Propose and prioritize strategic initiatives in the area of academic computing.
3. Coordinate efforts at the University and departmental levels by disseminating information and recommendations.

A slate of membership of each committee shall be prepared by each committee chair and presented to the council chair in the spring for approval for the fall semester.

Charge for Standing Committee on Administrative Computing

1. Develop and regularly review a coherent vision for administrative computing at the University.
2. Propose and prioritize strategic initiatives in the area of administrative computing.
3. Coordinate efforts at the University and departmental levels by disseminating information and recommendations.

A slate of membership of each committee shall be prepared by each committee chair and presented to the council chair in the spring for approval for the fall semester.

Charge for Standing Committee on Learning Technology Services

1. Develop and regularly review a coherent vision for the implementation of learning technologies at the University.
2. Propose and prioritize strategic initiatives in the area of learning technology.
3. Coordinate efforts at the University and departmental levels by disseminating information and recommendations.

A slate of membership of each committee shall be prepared by each committee chair and presented to the council chair in the spring for approval for the fall semester.

Charge for Standing Committee on Networking Technologies

1. Develop and regularly review a coherent vision for networking technology at the University.
2. Propose and prioritize strategic initiatives in the area of networking.
3. Coordinate efforts at the University and departmental levels by disseminating information and recommendations.

A slate of membership of each committee shall be prepared by each committee chair and presented to the council chair in the spring for approval for the fall semester.

Charge for Standing Committee on New Media Services

1. Develop and regularly review a coherent vision for the implementation of new media at the University.
2. Propose and prioritize strategic initiatives involving new media.
3. Coordinate efforts at the University and departmental levels by disseminating information and recommendations.

A slate of membership of each committee shall be prepared by each committee chair and presented to the council chair in the spring for approval for the fall semester. bylaws.uct.wpd