DRAFT
University Council on Technology
12/04/98 Minutes
3:30 p.m. to 5:00.p.m.
316 KSC
Kent Campus
Present: Johnnie Baker, Cathy Bakes, Ray Craig, Peggy Doheny, Rosemary DuMont, Alan Evans, Paul Farrell (chair), Pam Grimm, Barbara Hanniford, Judy Hirschman, Alice Iden, Mike Kreyche, Terry Kuhn, Jeremy Ohde, Bernie Reynolds, Ilee Rhimes, Pam Ramey, Steve Tapp, Drew Tiene, and Denise Zelko
Absent: Lowell Croskey, Brady Foust, Larry Jones, John Kerstetter, Pam Mitchell, Bruce Petryshak, Roberta Sikula and Darrell Turnidge
I. Welcome and Call to Order.
Dr. Terry Kuhn (Chair) called the meeting to order at 3:38 p.m.
Discussion and Approval of 11/13/98 Minutes
Terry Kuhn stated that he made some grammar changes to the minutes and Judy Hirschman stated that she was present at the October 2, 1998 meeting. The minutes were unanimously approved as amended.
It was stated that James Boyd has been replaced by Pam Grimm, Dave Cannon has been replaced by Jeremy Odhe, it was also stated that Judy Hirschman was absent at the 11/13/98 meeting. The 11/13/98 minutes were unanimously approved as amended.
Ilee Rhimes distributed a draft of the policy which was based on what Ohio State put together. Ilee stated that we modified it to meet our needs. Concerns were expressed about section (f), which appears to forbid use of the University logo without the explicit permission of University Communications. This process would seem time restrictive. A further concern was about privacy and security of individual's e-mail from being read by university officers.
Alan Evans distributed a handout titled "Technical Support Staffing Brief." This indicated that the faculty refresh had increased the need for support staff. One half of the units on campus have no support staff. Steve Tapp stated that a need's assessment has been done. Among the innovative solutions is sharing of staff between ACT and departments. Funding models were discussed including sharing the expense 50-50 between ACT or Network Services and the department. The issue of orientation for new staff was also discussed.
A Motion was made and passed unanimously that the UCT recommends that the "Integrated Technology Planning Committee" ensure that adequate technical support for both faculty and staff is a major consideration in their deliberations.
A further motion was made and passed unanimously that the UCT recommends that the CIO request approximately $300,000 of continuing funding for additional technical support staff with cross divisional responsibility beginning in fiscal year 2000.
C. Recommended Desktop Specifications
Ilee Rhimes suggested the creation of recommended desktop specifications. It was decided that these should not be standards, but rather recommendations for what could be supported by ACT and UIS.
A motion was made and passed unanimously that UCT recommends that UIS develop a list of supported hardware and software and present it to UCT for discussion at the February meeting.
Some discussion occurred of what commitments "support" involved in the context of this motion.
Steve Tapp stated that KentVM and Zeus, a Digital VAX system, were not year 2000 compliant. The question of whether KentVM could be upgraded was discussed. The conclusion was that this would not be cost effective. Migration issues were discussed. Migration would involve approximately 700 mail users and 300 research users of which 50 are active. A timeline was proposed where mail users would be migrated over by the end of spring semester. ACT will be distributing CD's to assist users in the transition.
A motion was made and passed and unanimously that UCT create a subcommittee chaired by the Director of ACT to develop a migration plan from KentVM and report to UCT by the February 5, 1999 meeting.
It was recommended that Jim Boyd and Roy Lilly be members.
Ilee Rhimes reported that he was ready to move forward with this plan and requested nominations from UCT for the committee. This committee will be chaired by Danny Wallace, the letter with the charge will go out in January and the committee will report back to UCT for input and endorsement. The plan would involve assessing the current environment, recommending an environment suitable for 3 to 5 years in the future, performing a gap analysis and producing tactical plans. It was indicated that the time frame would be up to the committee and that a consultant would be involved as a facilitator. Ex-officio members would be Judy Hirschman, Rosemary DuMont, Bruce Petryshak and Greg Seibert.
The UCT nominees are Mike Kreyche, Cathy Bakes, Paul Farrell, Ray Craig, Larry Jones, and Alice Iden. It was further recommended that it include representatives from the Registrar's Office, Provost's Office and additional faculty representing different areas. Further submissions should be e-mailed to Ilee Rhimes.
It was suggested and voted on that future meetings start at 3:00 p.m. This vote was unanimously passed.
February 5, 1999 316 KCS
March 12, 1999 316 KSC
April 16, 1999 Governance Chambers
The meeting was adjourned at 5:49 p.m.
C: President Cartwright
Provost
Chief Information Officer